NIH Researchers Use NCBI Tool to Manage Bibliographies

As of July 23, 2010, Program Directors and Principal Investigators (PD/PIs) with NIH grants must use My NCBI’s “My Bibliography” tool to manage their professional bibliographies. This tool provides for the automatic entry of complete and accurate bibliographic data from PubMed and eRA (Electronic Research Administration, NIH) Commons and ensures compliance with the NIH Public Access Policy. Formerly, PD and PIs entered citations manually into the publications page of their personal profiles in eRA Commons. The publications page was used to record all publications resulting from or in support of their funded research grants.

PD/PIs now must establish a My NCBI account to gain access to My Bibliography; their My NCBI accounts must be linked to eRA Commons accounts; Commons no longer supports manual entry of citations. Typing or copy and paste functions are no longer supported and so PI’s must enter new citations in the My NCBI accounts. As of October 22, Commons will no longer display manually entered citations. All citations previously entered manually will be removed from the Commons system. The citations must be added to My Bibliography so they will continue to appear in Commons and be associated with future reports. The required actions and changes for eRA Commons users are found at

For assistance, visit the eRA website and click on “Manage Your Professional Bibliography (My NCBI)” which provides step-by-step instructions for both Applicants and Grantees.

Dana Librarians can help with establishing and using a MyNCBI account. MyNCBI offers other features as well, such as the ability to set up customized alerts. This feature allows you to save a useful PubMed search so that PubMed will email you weekly or monthly updates to that search. Then every week or month, you can see what new articles have been published on your topic.